1) Assist Director on project tasks including, but not limited to: sourcing, vendor options, materials, drawings, budgets and project timelines.

2) Attend client and vendor meetings as needed; take notes, measurements and photos for meeting minutes.

3) Maintain project bins and project materials along with PM, Junior PM and Director.

4) Work with PM and Director to assemble materials and documents for client presentations. Tasks include but are not limited to:

Organize project images (sourcing, scanning, saving and printing client inspiration images and product reference images).

Prepare PPA product tear sheets (including dimensions, photos, net pricing and lead time), samples and other materials needed for presentation boards, as requested.

Create project presentation standard templates (i.e. drawings and “scheme sheets”)

5) Assist with installations and photo shoots as needed.

1) Support Project Manager or Director on vendor correspondence as needed.

2) Work with vendors on sourcing (checking stock, availability and lead times), quoting, specifying and pricing.

3) Assist in ensuring accurate incoming and outgoing information to and from the vendors, including, but not limited to, project deadlines, specifications and estimates.

1) Manage material samples and CFAs together with PM and Junior PM.

2) Manage Interior Design Department document filing and binder upkeep.

3) Update and maintain book, magazine and catalog library so that it is always tidy and organized.

4) Gauge ID team interest in vendor meetings, then schedule and calendar (limit these meetings to once or twice weekly; do not schedule vendor meetings unless able to attend). Greet vendors when they arrive and situate them prior to meeting start.

5) Software proficiency in Design Manager, AutoCAD, Microsoft Office, Revit, Adobe Creative Suite and SketchUp preferred. 

6) Run vendor related errands and provide general assistance to teams.

7) Manage and maintain architecture and interiors libraries, including labeling and filing samples, tracking samples internally and externally, addressing sample requests and returns and related transmittals.